DIPLOMATIC CLEARANCE
for foreign aircraft and warship entering Ukrainian
airspace/waters
and for bringing in firearms to Ukraine
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Requirements for requesting diplomatic
clearance for a foreign aircraft overflying and
landing in the territory of Ukraine
The request for diplomatic clearance
for a foreign aircraft overflying and landing in
the territory of Ukraine should have a necessary
format. The request should be submitted to the
Directorate of Consular Service of the Ministry
of Foreign Affairs of Ukraine in form of a
diplomatic note and must provide a minimum of five
working days notification.
Content of aircraft clearance request:
a) state of registration of
the aircraft;
b) name and address of the aircraft operator;
c) name of the aircraft owner,
d) type of the aircraft, maximum takeoff weight
(MTOW), radio call sign, flight number;
e) first airport of departure (including date
and time of departure); date and time of departure
from the last airport prior to entering airspace
of Ukraine;
f) point of entry into Ukrainian airspace and
flight route to the first international airport
in Ukraine;
g) international airport of the first landing
in Ukraine, estimated time of arrival;
h) date of the flight, time of arrival/departure
to/from a Ukrainian airport, flight route in
Ukrainian airspace;
i) place, date and estimated time of departure
from an international airport in Ukraine;
k) flight route in Ukrainian airspace, point
of exit from Ukrainian airspace;
l) destination airport; date and time of landing
(place, date and time of landing in the first
airport beyond the borders of Ukraine);
m) purpose of flight, number of passengers, status
of passengers, receiving side (address, phone
number/s), nature of cargo, consignee (address,
phone number/s), form of payment for cargo handling;
n) armament, photo and other military equipment
aboard;
o) additional information;
p) signature of the applicant, contact phone
number.
Note: Codes of
airports should be given in accordance with ICAO
requirements and the whole time of flight marked
in UTC.
The following additional
information should be provided for flights with
heads of state or government aboard: name
of the captain of the flight; estimated enroute
echelon, cruising speed; contact points; echelon
and time of arriving at them (from the point
of entry into Ukrainian airspace to landing);
dispersal fields.
Note: The validity
of a diplomatic clearance for entry to/exit from
Ukraine shall not exceed 48 hours since
the intended departure time.
The registration number of a diplomatic
clearance should be specified in line 18
FPL .
In case of a delay of a flight's
departure or its postponement the charterer should
notify the Directorate of Consular Service of the
MFA of Ukraine about changers in compliance with ICAO
requirements 4444-RAC/501 .
Diplomatic clearance for a flight
in the airspace of Ukraine as well as the 48 hours
period shall be annulled, if no information about
changers was submitted as aforesaid.
It is mandatory for every flight
entering Ukrainian airspace to make the first landing
in an international airport of Ukraine.
For the foreign flights bound
for a Ukrainian domestic airport, which does not
have an international status, it is mandatory to
make the first landing in a Ukrainian international
airport, take a navigating officer aboard and then
proceed with the flight.
Requirements for requesting diplomatic
clearance for a foreign transit aircraft overflying
the territory of Ukraine
The request for diplomatic clearance
for a foreign transit aircraft overflying the territory
of Ukraine should have a necessary format. The
request has to be submitted to the Directorate
of Consular Service of the Ministry
of Foreign Affairs of Ukraine in form of a
diplomatic note and must provide a minimum of five
working days notification.
The information in the note should be
given in the order as follows:
a) state of registration of
the aircraft;
b) name and address of the aircraft operator;
c) name of the aircraft owner or charterer;
d) number of the flight;
e) type of the aircraft, maximum takeoff weight
(MTOW) of the aircraft, radio call sign;
f) date of the flight;
g) first airport of departure (including date
and time of departure); date and time of departure
from the last airport prior to entering airspace
of Ukraine (if the flight route envisages landing
in another airport prior to entering Ukrainian
airspace);
h) point and time of entry into/exit from Ukrainian
airspace;
i) flight route in Ukrainian airspace;
k) destination airport, date and time of arrival
(place, date and time of landing in the first
airport beyond the borders of Ukraine);
l) purpose of the flight, nature of cargo;
m) photo and other military equipment aboard;
n) RMK. Additional information;
o) signature of the applicant.
Note: Codes of airports should
be given in accordance with ICAO requirements and
the whole time of flight marked in UTC.
Requirements for requesting diplomatic
clearance for a foreign warship entering Ukrainian
waters
According to the legislation of
Ukraine in force, the diplomatic clearance for
a foreign warship to enter Ukrainian waters should
be submitted through the diplomatic channels not
later than 30 days before the intended call. For
timely processing of requests of foreign diplomatic
missions in Ukraine, the Ministry of Foreign Affairs
of Ukraine has established the term for submitting
requests that should not be less than 45 days before
the intended call.
The request is to be sent to the
Directorate of Consular Service of the Ministry
of Foreign Affairs of Ukraine in form of an
official note of a foreign diplomatic mission to
Ukraine and contain the information as follows:
The order of
bringing in fire-arms into Ukraine by a foreign
state's security officers and the bodyguards of
foreign heads of state and official delegations (under the laws of Ukraine in force)
Only shotguns, revolvers and cartridges
to them can be brought into Ukraine by foreign
security officers and bodyguards for the purpose
of providing security for the foreign heads of
state and members of official delegations visiting
Ukraine.
Automatic firearms, explosives
and weapons with kill capacity based upon electric
energy, nuclear radiation, biological and chemical
factors intended for the above purposes, are not
allowed to be brought into Ukraine.
Notification concerning the date
and time of arrival of a foreign head of state
or official delegation, border check points, duration
of visit, number of bodyguards, number and types
of weapons, weapons' identification numbers, ammo
gauge and number of cartridges as well as proposals
as to import of the aforementioned weapons with
regard to the program of visit should be provided
to the Ministry
of Foreign Affairs of Ukraine in form of a
verbal note five days in advance but no later than
72 hours prior to arrival.
