Document Authentication and Legalization Procedures
Quite often, American citizens and business persons require that certain documents be "legalized" or "authenticated" so that they can be used in Ukraine. The procedures to be followed depend on the nature of the documents and are similar to the requirements of all other governments throughout the world.
If the document is written in Ukrainian and requires merely notarization, it may be signed by the signatory person before the Consul of Ukraine at the Consulate Office who will thereafter notarize it.
This procedure is known as the "notarization" process and is substantially similar to the procedures practiced in the United States.
CERTIFICATION OF PUBLIC DOCUMENTS
The Convention, abolishing the requirement of consular legalization for foreign public documents came into force for Ukraine on December 22, 2003.
The present Convention shall apply to public documents which have been executed in the territory of one contracting State and which have to be produced in the territory of another contracting State. Special certification called “Apostille” (hereinafter - apostille) is affixed to these documents.
Documents completed with an apostille certification must be submitted directly to a member nation to the Convention without any further action or certification (consular legalization).
The present Convention shall not apply to:
a) documents executed by diplomatic or consular agents;
b) administrative documents dealing directly with commercial or customs operations.
According to the Instruction of the Cabinet of Ministers of Ukraine of 18/01/2003 # 61 “On Authorization for Apostille certification for public documents” an apostille for the documents issued in Ukraine is placed by:
· the Ministry of Education and Science, Youth and Sport of Ukraine – for public documents issued by the educational institutions, state bodies, enterprises, offices and organizations in the field of education and science.
· the Ministry of Justice of Ukraine – for documents issued by the judicial bodies and courts and also for the documents issued by the public notaries in Ukraine.
· the Ministry of Foreign Affairs of Ukraine – for all other types of documents.
Àpostille is placed to:
· documents issued by a state court of Ukraine;
· for the documents issued by the prosecutors’ offices, judicial bodies of Ukraine;
· administrative documents;
· for the documents on education and academic status;
· documents executed before a notary public;
· official certificates which are placed on documents signed by persons in their private capacity, such as official certificates recording the registration of a document or the fact that it was in existence on a certain date and official and notarial authentications of signatures.
The updated information on the list of Member-states to the Convention is placed at the web-site of the Hague Conference on International Private Law http://www.hcch.net/index_en.php?act=conventions.status&cid=41#nonmem
In the U.S. the authorized authority to place an Apostille is the office of the Secretary of State or Office of the Lieutenant Governor (Utah, Hawaii)
Office of the Secretary of State
Business Services Division, Notary Section
1700 W. Washington, 7th Floor
Phoenix, AZ 85007-2888
602 542-4086/ 602 542-4758
Designated Authority: Secretary of State; Assistant Secretary of State.
The information on this web-site is provided as a public service, but we cannot guarantee that the information is current or accurate. Readers should verify the information before acting on it.
© 2004 Consulate General of Ukraine in San Francisco / Ãåíåðàëüíå êîíñóëüñòâî Óêðà¿íè â ì. Ñàí-Ôðàíöèñêî